Vehicle Yard Management

Your yard.
Under control.

Fleet tracking, MOT compliance, service bookings, stock and invoicing — all in one place, built for bodyshops and automotive yards.

Zao AI built in — run your yard by just talking to it
Yard Dashboard — Main Branch
LIVE
42
In Yard
27
Ready
8
Attention
3
MOT Due
HN74 ABC
Ready
Ford Transit
BD24 XYZ
Pending
Mercedes Sprinter
LM23 DEF
Repairs
Iveco Daily
YK69 ABC
Ready
VW Crafter
FG21 RST
Non-Start
Peugeot Boxer
MN70 XYZ
Ready
Nissan NV400
Ask Zao — "Mark HN74 MOT done…"
3 MOTs due
This week
Stock tracked
148 parts
ZAO
Zao — AI Fleet Assistant

Just talk to your yard.
Zao handles the rest.

Type it or say it — Zao understands plain English and gets it done. No forms. No clicking around. Just your yard, on command.

Zao
AI Fleet Assistant — always on
Voice
Text
Morning. 3 MOTs due this week, 2 vehicles at external garages. What do you need?
U
Ask Zao anything about your fleet…

What you can ask Zao

Vehicle Actions

Check vehicles in and out, move to garages, update status — all by just saying it.

"HN74 out to bodyshop""Return BD24 from Joe's""Set YK69 on hire"
Compliance & MOT

Stay on top of MOTs and insurance without digging through spreadsheets.

"Mark HN74 MOT done today""Any MOTs due this week?""Update BD24 insurance"
Service Bookings

Book services, pick garages, pick time slots — Zao handles the back and forth.

"Book HN74 for tyres Friday""What's on tomorrow?""Cancel 10am booking"
Voice Commands

Built-in speech recognition that understands UK registrations and damage notes.

Speak UK reg plates aloudPhonetic alphabet support"DAMAGE: front bumper crack"
MOT expiry chaos
Insurance gaps
Vehicle whereabouts
Missed bookings
Stock visibility
Invoice admin
01
Real-Time Yard View

Every vehicle.
Every status.
Instantly visible.

A live grid of every vehicle in your yard. Colour-coded by status so you can see at a glance what's ready, what needs attention, and what's out at a garage.

Colour-coded status per vehicle
Multi-branch support
Click any vehicle for full details
Bulk operations across the yard

Total in Yard

42

Ready

27

HN74ABC

Ready

Ford Transit

Large

BD24XYZ

Pending

Mercedes Sprinter

XL

LM23DEF

Repairs

Iveco Daily

Medium

YK69ABC

Ready

VW Crafter

Large

FG21RST

Non-Starter

Peugeot Boxer

Medium

MN70XYZ

Ready

Nissan NV400

Large
Service Bookings
TodayUpcomingAll
Today — 4 bookings
HN74 ABCMOT + Full Service
09:00 — In house
Confirmed
BD24 XYZTyres x4
10:30 — Joe's Garage
External
LM23 DEFBrake inspection
14:00 — In house
Pending
Upcoming
Tue
YK69
MOT
Wed
FG21
Service
Fri
MN70
Tyres
02
Service Management

Bookings, services
and repairs —
all in one place.

Schedule MOTs, services and repairs. Track in-house work or external garages. Know exactly where each vehicle is and what's being done.

Today / Upcoming / Calendar views
External garage tracking
Book via the app or just tell Zao
Time slot management
03
Stock Management

Parts tracked.
Stock counted.
Nothing missed.

Full parts and stock management. Scan barcodes to check items in and out. Smart category grouping keeps everything organised without the faff.

28 smart part categories
Barcode scanner — physical or camera
Stock adjustment with reason codes
Parts used today tab
Order history tracking
Stock
148 parts
Search parts…
Tyres & Wheels
24 items
205/55R16 — Continental
×8OK
225/45R17 — Michelin
×3LOW
Winter tyre 195/65R15
×12OK
Brakes
18 items
Fluids & Oils
31 items
3 out of stock
7 low
Parts used today
INVOICE
#INV-0042
£485.00
inc. VAT
From
Yardao Bodyshop Ltd
Unit 4, Industrial Estate
London, E1 6RF
To
Fleet Direct Ltd
123 Business Park
Birmingham, B1 2XX
HN74 ABCFord Transit — Full Service + MOT
Labour — Full Service (2.5h)
×1 @ £125.00
£125.00
Labour — MOT Preparation (1h)
×1 @ £50.00
£50.00
Engine Oil 5W-30 5L
×2 @ £18.50
£37.00
Oil Filter
×1 @ £12.00
£12.00
Brake Pads — Front
×1 @ £54.00
£54.00
Subtotal£404.17
VAT (20%)£80.83
Total£485.00
04
Invoicing

Professional invoices.
Built right in.
Zero admin.

Generate professional invoices directly from your service records. Add labour, parts, and notes. VAT calculated automatically. Download as PDF or send straight to the client.

VAT at 20%, calculated automatically
Labour presets — tyres, service, MOT
Parts pulled from your stock
PDF download and client sending
Company details stored in settings
05
Compliance

MOTs, insurance,
compliance —
never miss one.

Visual MOT and insurance tracking across your whole fleet. 30-day warnings before anything expires. See what's compliant, what's at risk, and what needs action — at a glance.

30-day MOT warnings
Insurance status per vehicle
Export compliance reports
Mark MOTs done instantly via Zao

Fleet Compliance Overview

Total

87

MOT Due

12

No Insurance

3

BD24XYZMOT Expired
HG71ABCMOT in 5 days
LM23DEFInsurance Expired
06
Logistics

Deliveries in.
Defleets out.
All tracked.

Track incoming deliveries and outgoing defleets on one calendar. Know what's arriving, what's leaving, and plan your yard space accordingly.

Delivery supplier tracking
Defleet reason & destination
Calendar view of all movements
Mark complete when done

Deliveries & Defleet

5 Deliveries
3 Defleets
S
M
T
W
T
F
S
1
2
3
4
5
6
7
Today
NEW TRANSITDelivery
From: BCA
YK69ABCDefleet
To: Auction
YARDAO
Yardao

Your yard deserves
better tools.

No credit card. No setup fees. No faff. Get started in minutes.